Identify the entity
Confirm the legal name, address, operating locations, ownership, and authorized contacts through suitable independent sources. Resolve inconsistent names or banking instructions before proceeding.
Practical sourcing checklist
Supplier due diligence checklist for structured review
Organize the questions, documents, references, and decisions needed before progressing a supplier relationship.
Deal workspaceMatching active
WTS
Supplier stockProduct, specification, region
Ready to search
Supplier stockProduct, specification, region
Ready to search
WTB
Buyer demandRequirements, quantity, company
Match found
Buyer demandRequirements, quantity, company
Match found
NOTE
Deal contextTimeline, follow-up, private notes
Organized
Deal contextTimeline, follow-up, private notes
Organized
SearchMatchFollow up
Review evidence, not impressions
Build a repeatable supplier assessment
Due diligence works best as a documented process. Use this CSV to assign owners, capture sources, distinguish confirmed facts from supplier statements, and expose unresolved items before a decision.
Assess operating fit
Review production scope, relevant experience, capacity, quality controls, subcontracting, and continuity plans against the product and expected order pattern.
Record open risks
Give each concern an owner, action, evidence requirement, and decision date. A visible exception log is more useful than a pass or fail mark.
Support the workflow
Keep discovery separate from approval
NextPartner supports discovery through WTS and WTB listings, search, filters, matching, and saved searches. Automated listing processing and categorization organize opportunities but do not replace due diligence. Use private notes for internal context and the timeline for activity history while completing independent checks.
- Verify independentlyUse authoritative registries, original document issuers, professional references, and direct contact details where appropriate instead of relying on forwarded files alone.
- Match evidence to scopeCheck that certificates, reports, insurance, and licenses cover the relevant entity, site, product, activity, and current period.
- Review commercial consistencyCompare names, addresses, bank details, order terms, minimum quantities, lead times, and document signatures for unexplained changes.
- Understand subcontractingAsk which activities occur at other facilities, who controls them, and how changes or quality issues are reported.
- Set a decision ruleDefine which gaps block progress, which require mitigation, who can accept residual risk, and when review must be repeated.
Copyable worksheet
Use these fields in your own review
Work through each prompt, assign owners, and retain the source behind every important statement. Download the CSV to adapt the worksheet for your process.
Legal identity
Record the registered entity, number, address, ownership source, authorized contact, reviewer, and check date.
Operating locations
List offices, factories, warehouses, site roles, visit status, and any address inconsistencies to resolve.
Product capability
Document relevant products, processes, equipment, capacity basis, experience, and technical gaps.
Quality management
Review inspection stages, traceability, nonconformance handling, change control, complaints, and available supporting records.
Documents and claims
Track each certificate, report, license, policy, or claim with issuer, scope, expiry, and validation method.
References and history
Record relevant customer references, trading history, disputes found, source quality, and follow-up questions.
Commercial review
Compare contracting entity, terms, timing, minimums, banking-name consistency, currency, and unexplained revisions.
Decision and actions
State status, blockers, mitigations, evidence still required, action owner, deadline, approver, and next review date.
Apply judgment to every review
This checklist is a starting point, not legal, tax, financial, or compliance advice, and does not establish supplier suitability. Tailor checks to the transaction, jurisdictions, product, and risk, using qualified advisers where needed.
Continue exploring
Bring structure to supplier discovery
Use the CSV for your internal review, then search and filter NextPartner listings to find relevant suppliers and opportunities for independent assessment.